Building Access After Hours

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Building Access After Hours

Approved: May 2008

The Dean of Arts and Sciences assigns individual faculty members to specific buildings and offices on the St. Paul campus in consultation with Department Chairs and Program Directors. The Associate Dean of Health Professions assigns faculty members to buildings and offices on the Minneapolis campus in consultation with Program Directors. Department Directors assign staff members to buildings and offices on both campuses.

Department Chairs, Program Directors, and Department Directors have primary responsibility for the day-to-day management of business and operations in their departments, divisions and programs.

Department Chairs, Program Directors, and Department Directors request an office key for individual faculty or staff members in their departments, programs, or divisions and an access card for building access. The faculty or staff member must pick up their office key and get their access card coded in person from Public Safety. Your university identification card acts as your access card.

Individual faculty or staff members do not automatically receive after hours access to the building in which their office is housed.

In special circumstances, a faculty or staff member may request after hours access to the building in which their office is housed. The faculty member makes the request through the department chair, program director, or department director.

The criteria for special circumstances include, but are not limited to:

  • The faculty member must intermittently monitor a research project, coming to campus several times in the evenings or weekends when the building is ordinarily locked.
  • The faculty or staff member needs frequent access to the building(s) at unusual hours (very early morning or late evening) to set up or take down equipment in preparation for a class or a research project or scheduled work assignments.
  • The faculty or staff member predominantly works on campus on weekends and evenings because research equipment or classroom materials are only available in the faculty member’s office, lab, studio, or practice room. Or, a staff member is required to work when the buildings are closed.

If in the estimation of the department chair, program director, or department director, the request meets or is similar in nature to the criteria listed above, the chair or director consults the respective dean, associate dean, president or vice president. The dean, associate dean, president or vice president reviews the request, and if it meets or is similar in nature to the criteria above, the dean, associate dean, president or vice president approves the request.

The dean, associate dean, president or vice president contacts Public Safety and authorizes the faculty or staff member to have their card access coded to allow after hours access to their building(s).

The faculty or staff member must go in person to Public Safety to have their card coded.

The faculty or staff member agrees to notify Public Safety of her or his presence in the building during hours the building is closed. Staff or faculty members who have been given access to buildings after hours have the freedom to come and go without contacting Public Safety for access. However, it is still important to contact Public Safety to let officers know when one enters and leaves a building when the building is closed. This is a safety precaution in the event of an emergency and for officer safety. For example, if there is a fire in the building, officers need to know whether or not people are inside. Likewise, an officer on patrol should know that someone is legitimately in a closed building prior to accidentally coming in contact with them.