Part of faculty evaluation requires that every faculty member be evaluated formally by students using a department or University wide form at the end of every course. It is in your best interest to familiarize yourself with the form before the start of the course. Some faculty review the form at the beginning of the course to remind students that they will be doing an evaluation and to entertain any questions the students may have. Contact your department chair for a copy of the form and ask what the department or program protocols are for distributing the forms to students at the end of the course and what the timeline is for you to receive the results. The Faculty Evaluation Manual also outlines the requirements for course evaluations and contains the following information:
Student evaluations submitted to the University Faculty Evaluation, Promotion and Tenure Committee as part of a formal evaluation must use the UFEPT questionnaire included in the manual. Therefore, it is imperative that SCU faculty teaching in joint departments utilize the SCU form. These questions are designed to measure individual teaching performance and to concentrate on aspects of teaching that students are able to assess. Use of this questionnaire will provide a consistent basis for assessment of teaching performance across the faculty.
A faculty member or department may wish to use additional evaluation items or tools, for example, to evaluate a course or particular features of a course. While such evaluation is encouraged, it should not be submitted to UFEPT, but may be shared with peer evaluators and chair/program director.
Student evaluations are available in both paper and electronic formats. Paper versions (NCS General Purpose Data Sheet II) can be obtained from the Purchasing Department. Electronic versions are accessible here. Arrangements for access of student evaluations should be made with the departmental administrative assistant in conjunction with the chair.
Student evaluations should be conducted before the last class, allowing sufficient time for evaluations. If possible, the chair/program director or a person appointed by the chair/program director (a peer, department secretary or administrative staff person) should administer the evaluations. If this is not feasible, a student may administer the evaluations. In any case, it is the chair/program director’s responsibility to see that the evaluations are administered properly and that their validity is protected.
The faculty member being evaluated should at no time make any prior comments about the evaluation to be conducted, and must be out of the room during the entire evaluation process. The person administering the evaluation must strictly follow the “Instructions for Conducting Students’ Evaluation of Instructor.”
If using the paper version, evaluation forms must be returned directly to the chair/program director or the administrative assistant in a sealed envelope.
The Faculty Evaluation Manual (FEM) also contains details about administering the course evaluations (see pages 52-57 of the FEM).
In addition to the formal end of course evaluation, it is good practice to have students evaluate you informally at different points in the course so you can monitor how the course is progressing and make any needed adjustments. It can be as simple as asking one to three open ended questions (How is the class going for you to date? What are key concepts you learned today or this week? What surprised you most about the course?). Or you can use some version of the end of course evaluations if you want to get a reading about how the class perceives the organization, clarity of assignments, etc.
Direct students who seek grade changes as a result of extraordinary circumstances (i.e. circumstances that could not reasonably have been avoided) to the Student Academic Grievance Procedure Grade Appeal Process. Students can find this form in the Student Handbook, LeGuide.