Types of Grant Expenses

Types of Grant Expenses

Equipment: Items greater than $5,000 with a useful life of more than one year. Bids must be obtained as follows: For purchases of $ 5000 - $9,999, submit 2 written vendor quotes; Purchases greater than $10,000 must have 3 written vendor quotes. Submit original quote to Purchasing and a copy to ORSP.  Submit a Sole Source form if sufficient quotes were not obtained.
 
Supplies: Check Request Form is used to reimburse purchases made.  Use the St. Kate’s Minnesota Certificate of Exemption to avoid sales tax.  Request an invoice for phone orders. Sign to approve expenses and include the banner fund and org numbers for payment.

Participant Incentives: Payments cannot be made in cash, and the term “Participant Incentive” must be listed on all paperwork.
 
Travel: Reimburse travel, lodging and meals using the Travel Expense Reimbursement Form and original receipts. Reimburse mileage using the Mileage Reimbursement Form.  Federally-funded travel must use US carriers.
 
Printing/Copying: Complete the Copy Request Form with your award account number; bills are generated electronically and will go directly to the Business Office.
 
Mailing: Charge mailing expenses using the Metered Mail Form, with your name and award account number.